Grants & Contracts Accountant/Administrator

Jewish Community Center in Brooklyn, NY

  • Industry: Accounting - Accounts Payable/Accounts Receivable/Bookkeeping
  • Type: Full Time
  • $58,000.00 - 90,020.00
position filled
# Principal Responsibilities:
**PRIMARY FUNCTION**
Reporting to the Controller, the Grants & Contracts Accountant / Administrator willbe responsible for preparation, implementation, monitoring, management and reporting for all grants & contracts.
Key areas are: collaboration with staff to ensure timely completion of all grant deliverables, monitoring budgets to ensure appropriate and on-schedule grant spending and invoicing, preparing internal and external reports,support pre-award and post-award functional areas. Pre-award services include interpreting agency guidelines and SFY policies; preparing budgets and other forms with program staff; and coordinating online submission. Post-award services include providing guidance on account management; assisting with agency requirements and documentation; disseminating fiscal information; assisting program directors in budget modification or other project management functions; and preparing annual or other required reports.
**KEY AREAS OF RESPONSIBILITY**
**_Grant Accounting_**
* Responsible for the operations of post-award management of approximately $4.1M in government funding & $1M in foundation & UJA grants, including contract reporting/billing, necessary accruals & adjusting journal entries.
* Analyze government grants on a monthly basis, ensure proper allocation of shared costs.
* Manage all grants accounting to ensure that expenditures are consistently aligned with grant & program budgets throughout the grant/contract period.
* Administer contracts with the NYC Department of Youth & Community Development, New York State, Federal & other public funding entities
* Perform grant closeout functions required by agencies and sponsors including reconciliations, financial status reports, final invoices, purchase order liquidations, balancing budgets.
* Update equipment inventory schedule for DYCD Grants quarterly.
* Stay abreast of changes in funding through attendance of seminars as needed.
* Develop relationships with program officer(s) and other grant maker representatives.
* Respond to requests for information and provide reports or documentation for donors
* Coordinate activities between Payroll Manager & Accounting department to make necessary adjustments in payroll labor allocations for contract billing/vouchering.
* Assist with time and effort reporting, ensuring it is complete and in compliance with all applicable regulations
**_ Budgeting & Reporting_**
* Prepare annual grant & contract budgets with help of program directors & Controller & monitor actual activity of progress compared to budget awarded.
* Monitor budget vs. actual monthly and generate grant income & expenditure reports on all government and foundation grants.
* Conduct monthly review & oversee reconciliation of general ledger (revenue & expense) accounts to ensure accurate & timely reporting.
* Maintain reporting calendar with Controller & ensure that local, state & federal government reports & tax filings are reviewed & dates are met.
**_Audit_**
* Assist in completion of filing, reporting, and monitoring of all federal grants in compliance with OMB Single Audit (A-133), A-110, & A-122.
* Prepare schedules for grants & contracts receivables and expense allocation.
* Assist in preparing files & providing documents during annual audit & for any agency audits.
* Perform other duties as assigned.
# Minimum Qualifications:
**DESIRED EXPERIENCE & QUALIFICATIONS**
* Bachelor's Degree in Accounting or Finance preferred
* Minimum of 3-5 years relevant accounting & administration experience
* Solid experience managing government contracts (2+ years): budgeting, reporting, invoicing, etc.
* Working knowledge of various government agencies (Federal, NY State and NYC)
* Ability to work cooperatively with all levels of employees, management, and external parties
* Excellent time management skills, with the ability to work under pressure
* Excellent attention to detail, problem solving, & analytical skills
* Experience with MIP & government agency submission portals preferred
* Independent yet collaborative work style
* # Agency Information:
The Shorefront YM-YWHA of Brighton-Manhattan Beach, Inc. (SFY) builds community, strengthens families & empowers individuals to achieve their potentials & enhance their quality their lives. Our programs & services reflect the richness of the Shorefront YM-YWHA's Community Center & Settlement House traditions. We reach out to & serve people of all backgrounds & abilities throughout their life spans.
We provide a wide range of exemplary educational, recreational, preventive & rehabilitative health, vocational, cultural, citizenship, Jewish identity-building & human service programs to meet the evolving strengths, needs & interests of the rich mosaic of people in southern Brooklyn.
The Shorefront YM-YWHA maximizes the impact of its resources & expertise by forming partnerships & alliances with other organizations, government agencies & philanthropic institutions that share our commitments & values.
*Date Posted:* 12/16/2019
*Title:* Grants & Contracts Accountant/Administrator
*JCC:* Shorefront YM-YWHA of Brighton Manhattan Beach
*Location:* Brooklyn, NY

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